Microsoft 365 Personal, Family, or Premium subscription owners can now use Copilot at work in a secure and compliant way. This is helpful if you don’t have a Microsoft 365 Copilot add-on license at work, but still want access to Copilot features with your work files in apps such as Word, Excel, PowerPoint, and Outlook.
File access is tied to your work account. This ensures enterprise data protection for files in your organization, regardless of which account grants Copilot access.
Note: Policy controls set by your organization’s IT admin are maintained. This means admins can disable Copilot usage through personal Microsoft 365 subscriptions on work content via cloud policy, applicable to some or all users. All Copilot actions are auditable, and enterprise identity, permissions, and compliance policies remain in effect, so IT can monitor and manage usage as needed.Admins wanting to learn more about how multiple accounts work in their organization, see Multiple account access to Copilot for work and school documents.
Sign in with multiple accounts in the Microsoft 365 apps
Microsoft allows multiple account access in the Microsoft 365 apps such as Word, Excel, PowerPoint, or Outlook. This means users can use their Copilot access from the account associated with Microsoft 365 Premium on documents from their work or school account. ​​​​​​​
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To add your personal Microsoft account to an app, select your account profile in the app header.
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From the drop down, select Add an account.
Learn more at How to use Copilot when signed in with one or more account.
Copilot features allowed with multiple account access
Access to Copilot on work and school files have limited access to Copilot as shown in the following table.
|
Copilot capability |
Multiple account access to Copilot is allowed |
Work or school account has an assigned Microsoft 365 Copilot add-on license |
|---|---|---|
|
Access the organization’s Microsoft Graph |
No |
Yes |
|
Ask Copilot questions about the current open document and make Copilot assisted edits |
Yes |
Yes |
|
Ask Copilot questions about other documents that aren't the currently opened document |
Yes |
Yes |
|
Ask Copilot questions that can be answered through web searches (if web search is turned on) |
Yes |
Yes |
|
Generate drafts by referencing specific documents the active user has access to |
Yes |
Yes |
Access to Copilot features can also depend on the app and device you’re using. For a list of the latest apps and versions, see Multiple account access to Copilot for work and school documents​​​​​​​.
